How many patient visits per day does your clinic actually need to break even? Enter four numbers — get your number.
Estimate only. Break-even visits = fixed costs ÷ (revenue per visit − variable cost per visit).
Most practice owners feel whether the month "was good" — few know the exact visit count where profit starts. That number turns vague anxiety into a daily target the whole team can see: 11.1 visits a day is a goal; "we need a good month" is not.
The math also exposes the two levers that matter. Raising average revenue per visit (better case acceptance, add-on services, fewer write-offs) and trimming variable cost per visit both shrink the break-even point — often faster than chasing more volume. And if your variable cost ever meets or exceeds revenue per visit, no amount of volume helps: the calculator flags that trap above.
Divide monthly fixed costs by the contribution margin per visit (average revenue per visit minus variable cost per visit). The result is the number of visits per month needed to break even; divide by working days for the daily target.
It depends entirely on your costs and collections. Practice-management references commonly cite ranges around 6–15 visits per day for small practices, but your own numbers from this calculator are what matter.
Rent, salaried payroll, insurance, loan payments, software subscriptions, and utilities — costs that do not change much with each additional visit.
Average revenue collected per visit minus the variable cost of that visit (supplies, hourly staff time, transaction fees). It is the amount each visit contributes toward covering fixed costs.
Podo360's cash-flow reports and practice analytics show exactly where you stand against your break-even target, every single day.
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